Job Details

Are you an experienced PA?

Are you immediately available and interested in a temporary role?

Our client, a large and well respected healthcare provider based in the City Centre, is looking for a temporary PA initially for a 12-week period which may then be extended to cover maternity leave.  The PA will play an integral role in providing both personal assistant and secretarial support to a Director of one of their biggest departments - Facilities. 

Daily duties and responsibilities of the PA to include;

• Providing a comprehensive personal assistant service to the Director
• Maintaining the Director’s diary, including planning, arranging and attending meetings, constructing agendas and circulating paperwork, and taking informal minutes
• Being in regular communication with General Managers, Department Heads and other senior staff
• Leading on enquiries and complaints in a responsive and professional manner, both written and verbal
• Replying to written and email correspondence, taking telephone calls and transferring messages
• Managing and coordinating various electronic and manual office systems and personnel files
• Organising workshops and away days
• Authorising agency worker timesheets and travel expenses, and invoices for stationery and equipment
• Taking responsibility for correspondence, drafting and typing letters and reports, and preparing presentations using various software packages
• Completing documentation for the recruitment of new staff and maintaining personnel files for existing staff
• Managing and overseeing the workload of the department’s Administration Assistant on a day-to-day basis

The PA will be an important member of the team, supporting the Director and ensuring the overall smooth administration and running of their office through the provision of proactive and responsive professional support to them and their senior staff.  Therefore, the successful candidate should have strong PA / EA experience in order to be able to quickly pick up the work of the incumbent PA.   

My client is ideally looking to have someone in post from 3^rd February to allow a sufficient handover.  If this sounds of interest, please apply or get in contact.